External Program Proposal Guidelines
Guidelines for the vendors
Please send the proposal by email to MMSac EC at mmsac.committee@gmail.com that clearly describes the items below:
- Who you are
- Brief description of the program
- Cost to MMSac
- Exclusive for MMSac or Not Exclusive for MMSac
- Available dates for the program
- Delivery approach (online or auditorium): If auditorium is required, provide specific needs
- Other information that will be useful for MMSac EC
Please send the proposal as early as possible:
- For programs that require an auditorium please send the email request at least 12 weeks in advance for the committee to review the programs logistics including availability of auditorium
- For programs that are on-line please send the email request at least 8 weeks in advance for the committee to review the programs logistics
MMSac EC decision will be final and will be based on the following criteria
- Rules and guidelines as specified in MMSac bylaws
- Variety offered – we prefer to support programs that bring different types of art such as singing, drama, talk shows etc.
- Quality and Cost – we may ask more detailed questions around cost, if needed
- Alignment with MMSac Events
- Variety in vendors – in order to provide an opportunity for different vendors, we will limit one program per vendor for the EC year (Feb 1st to Jan 31st). We will consider a second program from the vendor only under compelling reasons or lack of interest from other vendors.
NOTE: MMSac EC will respond back with 'Interested or Not Interested' response within 2 weeks from the time a proposal is received. EC may contact the vendor for additional information, if needed within those 2 weeks. EC will do an written agreement with the vendor through email. The timelines of this agreement will vary based on the program and will be done no later than 4 weeks in advance of the program.
Exclusive Program for MMSac
- A program that can be attended by MMSac audience is classified as 'Exclusive for MMSac'
- MMSac will drive the execution of the program including marketing on social media channels along with email – under the branding of MMSac program
- MMSac will bear the cost of auditorium and insurance, if applicable
- MMSac will pay the vendor the cost that they asked irrespective of P&L for MMSac
- This will be an MMSac hosted event – MMSac representative will Emcee the program, as needed
Non-Exclusive for MMSac
- A program that can be attended by an audience in addition to MMSac members is classified as 'Non-Exclusive for MMSac'
- MMSac will team up with the vendor and discuss marketing approach on social media channels
- Branding of the program or showing MMSac logo will be at the discretion of the vendor
- MMSac EC will send email and WhatsApp message, to MMSac community informing them about the availability of the program
- This will be a vendor hosted event. MMSac representative will have no responsibility to execute the program
- MMSac EC will buy a package from the vendor and provide exclusive program access to MMSac members – at no additional cost to MMSac members
- Individuals who are not MMSac members should be able to purchase a ticket for the program directly from the vendor
NOTE: These guidelines may change in future and will be made available on www.MMSac.org